Terms & conditions
Effective Date: May 20th, 2025
1. Registration and Payment
- All registration fees must be paid in full prior to the event date.
- Registrations are non-transferable without prior approval from the event organizer. Transfer requests must be submitted via email at least 14 days prior to the event and are subject to approval.
- Cancellations made 30 days before the event are eligible for a full refund minus a 10% administrative fee. No refunds will be issued for cancellations made within 30 days of the event.
2. Event Access and Badge Policy
- Attendees must display their event badges at all times during the event.
- Badges are non-transferable. Sharing badges is prohibited and may result in expulsion from the event.
- Lost or stolen badges must be reported immediately. A reissue fee may apply.
3. Code of Conduct Compliance
- All attendees, sponsors, speakers, and volunteers are expected to follow the event's Code of Conduct.
- Violations may result in removal from the event without a refund.
4. Liability and Insurance
- The event organizer is not liable for personal injury, loss, or damage to personal property during the event. The organizer is not responsible for any indirect, incidental, or consequential damages arising from participation in the event.
- Attendees are responsible for their own insurance coverage.
5. Photography and Media Consent
- By attending the event, participants consent to being photographed and recorded for promotional purposes.
- Media usage includes but is not limited to promotional videos, social media posts, and marketing materials.
6. Privacy Policy
- Attendee information will be collected and used in accordance with the event's privacy policy.
7. Force Majeure
- The event organizer is not liable for cancellation or postponement due to unforeseen events such as natural disasters, pandemics, or government restrictions.
8. Governing Law
- These terms are governed by the laws of the state where the event is held
We are committed to providing an inclusive experience. Please contact us in advance for any accessibility needs
Code of conduct
1. Be Respectful
- Treat all participants, speakers, and staff with respect and professionalism.
- Harassment, discrimination, or offensive behavior will not be tolerated. Harassment includes, but is not limited to: offensive verbal comments, inappropriate physical contact, unwelcome sexual attention, deliberate intimidation, stalking, and sustained disruption of sessions or events.
2. Create a Safe Environment
- Maintain a safe environment for all attendees. Physical or verbal threats are grounds for immediate removal.
3. Participate Mindfully
- Engage with discussions and activities in a constructive manner.
- Be mindful of shared spaces and respect the property of the venue and others.
4. Follow Event Guidelines
- Adhere to the rules set by the venue and event organizers, including health and safety regulations.
5. Reporting Incidents
- If you witness or experience a violation of the Code of Conduct, report it to event staff or security immediately.
6. Consequences of Misconduct
- Event organizers reserve the right to take appropriate action, including expulsion from the event without a refund.
7. Sponsors and partners
- Sponsors and exhibitors are expected to conduct themselves professionally and avoid aggressive marketing tactics or inappropriate behavior.
Privacy policy
We are committed to protecting your privacy and ensuring that your personal information is handled responsibly. This Privacy Policy outlines how we collect, use, store, and share your information in connection with your participation in Sculpt 2025 by Clay (the “Event”).
1. Information We Collect
We collect personal data when you:
- Register for the Event (e.g., name, email address, job title, company, dietary or accessibility needs)
- Engage with event-related platforms (e.g., mobile apps, online agenda builders, networking tools)
- Participate in sessions, activities, or contests
- Provide feedback through surveys or forms
- Are photographed, recorded, or filmed during the Event
2. How We Use Your Information
Your information may be used to:
- Process your registration and manage your attendance
- Communicate important event updates (logistics, agenda changes, etc.)
- Facilitate networking and matchmaking (if opted in)
- Analyze engagement to improve future events
- Send post-event content or marketing materials (with opt-out option)
- Comply with legal obligations
3. Sharing Your Information
We may share your information with:
- Event vendors and service providers (e.g., check-in platforms, badge printers) strictly for operational needs
- Sponsors or partners — only if you opt in to share your information with them
- Law enforcement or regulators, if required by law
We do not sell your data to third parties.
4. Data Retention
We retain your personal information only for as long as necessary for the purposes outlined in this policy, unless a longer retention period is required or permitted by law.
5. Your Rights and Choices
You have the right to:
- Access or correct your personal data
- Request deletion of your information
- Opt out of marketing communications at any time
To exercise these rights, please contact us at [insert contact email].
6. Data Security
We implement industry-standard security measures to protect your data. While no method of transmission is 100% secure, we strive to safeguard your information.
7. Third-Party Services
If our event platform links to third-party tools (e.g., virtual session platforms or networking apps), those services have their own privacy policies. We encourage you to review them.
8. Updates to This Policy
We may update this Privacy Policy occasionally. Material changes will be communicated via email or posted on the event website.
9. Contact Us
For questions or concerns about this Privacy Policy, please contact us at events@clay.com.
By registering, you agree to abide by the Terms and Conditions, Code of Conduct, and Privacy Policy.
